United States Corps of Chaplains

Instructions for
Disaster & Hunger Relief Kits

Collection instructions –

1. USCOC Members print out the following: (save them to your PC and edit as needed with your contact information)
   • Letter (MS Word .doc)
   • Disaster & Hunger Relief Kits (list - back side of Letter) (MS Word .doc)
     Note: Copy the Letter and Disaster & Hunger Relief Kits list front and back of the same page. This way there will only be 1 page, front and back.
   • Donation Form (MS Word .doc)
   • Poster (if needed) (MS Word .doc)
   • Recruiting Brochure (MS Word .doc)
   • Tract and/or “Manna For the Soul” booklet (MS Word .doc)
   • Press Release #1 (MS Word .doc)
   • Press Release #2 (MS Word .doc)

     Adobe PDF Format Documents

   • Disaster Relief Kit Brochure (PDF)
     Note: This makes a 5 1/2 by 8  bifold brochure that will fit as an insert into most Church Bulletins. First print page 1, turn that page over and print page 2. Then fold to make the brochure. There is room for you to write, or print address labels with, YOUR contact info and place on these brochures.
   • Donation Form (PDF)
     Note: This documents prints 2 Donation Forms on a page for inserting inside the above brochure. First print page 1, turn that page over and print page 2. Cut in the middle and you have 2 forms from 1 sheet of paper with recruiting info on the back side of each. There is room for you to write, or print address labels with, YOUR contact info and place on these forms.
      
2. Contact Churches, businesses, organizations, and individuals.

3. Give them the information and ask for their assistance in collecting Disaster & Hunger Relief Kits. Leave one POSTER for their door or countertops.

4. If you are able, also print out the NEW RECRUITING FLYER. The file will be three to a page, front and back. Make sure you add your contact information. You can give them out or leave them with the other information for anyone interested in joining.

5. Should the opportunity arise for you to minister at the same time you are requesting the collection of these Kits, do not go beyond what is printed on the press release, letter and recruiting flyer. This is a new program and it will take some time to familiarize yourself, so please stay within the material provided when describing the USCOC’s Disaster & Hunger Relief.

6. When dropping off or speaking about the need for these Kits, set a day to return and collect these Kits – 3 days and then a second collection of 1 week. If more time is needed for additional Kits, by all means, please do so!

7. After collection of Kits, you will need to remove the Form from each Kit. Separate them and use a waterproof marker to Label the Kits (It will look best if you print out a nice label, or handwrite on a label). Label them as follows:
   • Personal Care Kits
   • Household Kits
   • Emergency Food Packs
   • Children’s Disaster Kit
   • Food Support Kit
   • Temporary Shelter Kit
   • Other Supplies (and list items donated that are not part of Kits)

8. Deliver or send completed Kits to designated USCOC Member as follows for your region:
   • East – Chaplain (GEN) Phillip Burnette, USCOC HQ, Clanton, AL 35046 (location to follow)
   • West – Chaplain (LTG)Georgia Patrick, USCOC-Relief Aide, 516 Second St., Graham, TX 76540

   Ask those donating Kits, if they would be able to assist in shipping costs to make sure these Disaster & Hunger Relief Kits reach those in need as quickly as possible.

9. Include in each Kit – the new recruiting brochure, tract, and/or the booklet: “Manna for the Soul.” It is a ministry tract for crisis. This booklet can be easily printed by following instructions (9 pages d/s with cover). Lord willing we can find a printer to donate them. Before any Kit goes out, they MUST have a recruiting brochure, tract and/or this booklet enclosed. Pray and believe we’ll have them printed.

10. Give the Forms and any Money donated to person designated (by HQ) to collect the Kits for distribution, or send them directly to USCOC Headquarters as soon as possible. E-mail Chaplain Burnette immediately with the amount of monetary donations collected, so that he may know what is coming in to assist with other items needed for Disaster Relief. In the subject line, reference: DR Monetary Donations.

If you any questions or need assistance contact:

United States Corps of Chaplains